Little Doves Christian Pre-School Terms and Conditions
1.0 Little Doves Christian Pre-School agrees to:
1.1 Inform you as soon as possible whether your application for a place has been successful. You
must confirm within one week of receiving notification that you still wish to take up a place. If
you do not then the offer of a place may be withdrawn.
1.2 Provide the agreed childcare facilities for your child at the agreed times (subject to any days
when we are closed). If we change the opening hours, we will give you as much notice of our
decision as possible and, if necessary, will work with you to agree a change to your child’s hours
1.3 Try to accommodate any requests you may make for additional sessions and/or extended hours
of childcare, if space allows.
1.4 Notify you as soon as possible of any days we will be closed.
1.5 Treat your child with the utmost respect and dignity. We will never use or threaten any type of
punishment that could adversely affect a child’s wellbeing.
1.6 Provide you with regular verbal updates as to your child’s progress and we will agree times to
discuss with you the progress of your child or any other aspects of our childcare services as and
1.7 Comply with the requirements of the Early Years Foundation Stage and our Ofsted registration in
regards to the childcare services we provide for your child.
1.8 Provide details of our policies and procedures within our ‘Policies and Procedures File’ kept in
the main room, which outline how we satisfy the requirements of the EYFS in our everyday
practice; and we will notify you as and when any changes are made to our policies and
procedures. Photocopies of any of the policies are available upon request. We will be available
to discuss or explain our policies and procedures, and/or any relevant changes, at a mutually
1.9 Maintain appropriate insurance to cover our childcare activities.
1.10 Try to make a place available to any of your other children. However, we cannot guarantee
that a place will be available.
2.0 Your obligation to us:
2.1 You will need to complete and return our Registration and Sessions Requested Form.
2..2 Either before, or on the day, your child has their build up session you will need to fully complete
and return the Full Permission Form April 2017. You will not be able to leave your child with us until
all the forms have been signed and returned.
2.3 You must notify us immediately of any changes to the information you have provided to us and
keep us informed of any other necessary information that may affect the childcare that we
provide for your child.
2.4 You will be aware of and abide by our policies and procedures.
2.5 You will make yourself available as and when required to discuss the progress of your child or
any factor relating to their childcare place with us at mutually agreed times.
2.6 You must immediately inform us if your child is suffering from any contagious disease, or if your
child has been diagnosed by a medical practitioner with a notifiable disease. For the benefit of
other children attending you must not allow your child to attend whilst they are contagious and
pose a risk to other children during normal daily activities.
2.7 You must keep us informed of the identity of the persons who will be collecting your child. If the
person who is due to collect your child is not usually responsible for collecting them we will
require proof of identity. If we are not reasonably satisfied that the person collecting your child is
who we were expecting, we will not release your child into their care until we have checked
2.8 You must inform us immediately if you are not able to collect your child by the official collection
time. You must make arrangements for another authorised person to collect your child as soon
2.9 You will inform us in advance if possible of any dates on which your child will not be attending.
2.10 You will provide us with as much notice as possible (minimum of 2 weeks) of your intention to
decrease the number of hours your child attends or to withdraw your child (and end this
Agreement). If insufficient notice is given you will be responsible for the full fees for your child for
2 weeks from the date of notice. If you are ending this Agreement, notice must be given by
completing our Notification of Leaving Date form which is available on request.
2.11 You must inform us if your child is the subject of a court order and provide us with a copy of such
order on request.
3.0 Payment of fees
3.1 Our fees are based on an hourly fee that can be found in the Little Doves Christian Pre-School
website here or, upon request, can be notified to you in advance of your
child starting. We may review these fees at any time but shall inform you of the revised amount
at least half a term before it takes effect. If you do not wish to pay the revised fee, you may end
this Agreement by giving us 2 weeks’ notice, by completing our Notification of Leaving Date
form which can be obtained from our setting manager.
3.2 Fees are paid on a half termly or weekly basis. We calculate the amount payable by you each
half term by multiplying the hourly rate with the number of hours your child does per week and
then by the number of weeks in the half term including any lunch club fees.
3.3 Payments can be made by bank transfer, cheque or cash and can be made daily, weekly or
half termly. The date that payment must be received by is written on your invoice and any
payment later than this date may incur a late payment fee of £20.
3.4 If you have failed to pay any fees that are due or are having difficulty paying the fees then the
manager will look to negotiate a payment plan and/or reduce the hours your child attends the
setting to stop the bill accumulating.
3.5 If you have requested additional sessions or have repeatedly been unable to collect your child
by the official collection time and we have as a result provided you with additional childcare
facilities (see 3.7), we will raise the applicable charges under a separate invoice for payment.
3.6 No refund will be given for periods where the place is unfulfilled due to illness or holidays on the
part of either party. We are closed on bank holidays and for 3 training days per year to support
our continuing professional development for the benefit of children and families. We are also
closed on the second Wednesday of every month due to unavailability of the premises. There is
no charge for these days. We accept no liability for other costs which you incur if we are unable
to provide childcare for any reason.
3.7 In the event of persistent late collection of your child, we reserve the right to charge for each
additional 15 minutes, or part thereof, on a pro-rata basis.
4.0 Suspension of a child
4.1 We do not support the exclusion of any child on the grounds of behaviour. However, if your
child’s behaviour is deemed by us to endanger the safety and well-being of your child and/or
other children and adults and in extreme situations it may be necessary to suspend the provision
of childcare whilst we try to address these issues with you and external agencies as appropriate.
4.2 During any period of suspension for behaviour-related issues we will put into place procedures
and work with agencies to address the issues.
5.0 Termination of the Agreement
5.1 You may end this Agreement at any time, giving us at least 2 week’s notice by completing the
‘Notification of Leaving Date’ form.
5.2 We reserve the right to end this Agreement if:
5.2.1 You have repeatedly failed to pay your fees and have not made any effort to discuss the
situation with the manager to seek alternative arrangements;
5.2.2 You have breached any of your obligations under this Agreement and you have not or
cannot put right that breach within a reasonable period of time after we have drawn it to
5.2.3 You behave unacceptably, as we do not tolerate any physical or verbal abuse or threats
towards any member of staff;
5.2.4 We take the decision to close. We will give you as much notice as possible in the event of
such a decision.
5.3 It may become apparent that the support we are able to offer your child is not sufficient to
meet his/her needs. In these circumstances we will work with you, the local authority and other
welfare agencies as per our procedures to identify appropriate support, at which point we may
end this Agreement.
5.4 You may end this Agreement if we have breached any of our obligations under this Agreement
and we have not or cannot put right that breach within a reasonable period after you have
drawn it to our attention.
6.1 We comply with health and safety regulations and the Safeguarding and Welfare Requirements of the Early Years Foundation Stage in making the setting a no-smoking environment - both indoors and outdoors. Therefore, all staff, parents, volunteers and visitors are asked not to smoke or use e-cigarettes in the building, outside play area or close to the premises when children are present or are about to be present. We thank you in advance for your compliance with this policy.
6.2 Your child will need to bring their own packed lunch if they are staying for the optional lunch
6.3 If we have to close or we take the decision to close due to events or circumstances beyond our
control (e.g. extreme weather conditions) the daily fee will be refunded/credited to you.
6.4 If you have any concerns regarding the services we provide, please discuss them with your
child’s key person. If these concerns are not resolved to your satisfaction, please contact the
manager. Customer satisfaction is paramount and any concerns/complaints will be dealt with in
line with our ‘Making a Complaint Policy’.
6.5 Photographs are taken routinely during your child’s time with us to be used in their Learning
Journals and other documentation (explained to you in the Full Permission Form April 2017) and
your permission has already been sought for this use. If we wished to use any image of your
child for training, publicity or marketing purposes, we would always seek your written consent.
6.6 We reserve the right to refuse to admit your child if they have a temperature, sickness and
diarrhoea or a contagious infection or disease on arrival at our setting, or to ask you to collect
your child if they become unwell whilst in our care, in line with our Managing Children who are
Sick, Infectious or with Allergies Policy.
6.7 Whilst food and drink is provided on the premises, we are not a commercial kitchen and may
not be able to cater for the individual needs of every child. As cross contamination cannot be
ruled out, a risk assessment is conducted for children with any known allergies. Every effort is
made to follow recommended food preparation guidance and to ensure that all staff involved
in the preparation and serving of food are suitably trained.
6.8 Any personal information you supply to us will be collected, stored and used in accordance with
the principles of the Data Protection Act and our Confidentiality and Client Access to Records
Policy and Essex County Council Standards On Information, Management and Security. We will
always seek your consent where we need to share information about your child with any other
professional or agency. We are required by law to override your refusal to give consent only in
specific circumstances where the child or someone in the family may be in danger if we do not
share that information explained on the Full Permission Form April 2017.
7.0 This Agreement
7.1 We reserve the right to vary the terms and conditions contained in this Agreement
7.2 This Agreement contains the full and complete understanding between the parties and
supersedes all prior arrangements and understanding whether written or oral relating to the
subject of this Agreement except to the extent that we vary terms from time to time.
7.3 Acceptance of a place will be deemed as acceptance by you of these terms and conditions.
You can download a copy of the Parent Contract here